The Archdiocese of Cincinnati background check system changed
January 1, 2014. All the regional fingerprint
sites are now closed and all future background checks will now be conducted on
line from any computer (Employees are still required to be fingerprinted.)
What are the changes?
The diocese is replacing fingerprinting background checks
with a thorough on line system (called selection.com) that automatically updates
each person’s records every 90 days.
Once the individual has enrolled, they never have to submit to another
background check. Some employees will still
have to have a fingerprint background check every five years as required by the
diocese or the law.
Who needs a background check?
If the individual
has never been certified in Virtus or ever had a background check are
to log in to www.Virtus.org and register in
advance for a class. From now on, the
enrollee will see four additional screens in addition to the Virtus
registration screens. These additional
screens will be completed in full at the same time when registering for Virtus. One
screen will request payment. Qualifying
parishioners can request Fastrax tokens in advance of registering from either
the parish or school office. Your specific
Fastrax token number will be inserted for payment in lieu of a credit card by
the parishioner. Fastrax tokens are issued only to St. Thomas More parishioners and employees. The parish will not reimburse parishioners if
they pay for the background check procedure with their own credit card.
What if I already have been certified in Virtus, do I
need a new background check?
Anyone that has not been fingerprinted since July 1,
2011, must complete the new on line background check process in
order to continue employment OR volunteer.
This individual will (1) log into their Virtus account at Virtus.com,
(2) Click on Toolbox, and (3) Click on Selection.com Background Check.
The bottom of the Volunteer Information screen will request
payment. Qualifying parishioners can
request Fastrax tokens in advance from either the parish or school office. Your unique token number will be inserted for
payment in lieu of a credit card by the parishioner. The parish will not reimburse parishioners if they pay for the background
check procedure with their own credit card.
All parish organizations that work with children will be
asked to submit a list of their current coaches, scout leaders, and
volunteers. A list will be returned to
the organizations so they can communicate who needs Virtus and/or a background
check. This list will be returned to the
organizations by the end of January 2014.
These lists will include all Booster coaches, Boy Scouts, Cub Scouts,
Girls Scouts, Parish School of Religion, St. Thomas More Pre-School and School;
Cafeteria, Youth Ministry, Mass Coordinators, Children’s Choir, to name a few. All volunteers that need Virtus and/or a
background check must be in compliance no later than July 1, 2014.
School and school support employees must be fingerprinted every five years. You can obtain a copy of the Archdiocese of Cincinnati-selection.com release form for school and school support associates here.
How do I find out when I was fingerprinted?
Key organizations will be supplied a list of their
regular volunteers. They have been
informed of every ones status regarding Virtus and when they were fingerprinted
and if they need an update.
Organizations will not have tokens or coupon numbers available to issue.
You can also call the parish or school office to find out
your background check date. The diocese requires anyone that was previously only fingerprinted in the last five fiscal years must submit and pass the on line background check prior to volunteering.
What if I was fingerprinted after July 1, 2011?
You do not need to go through the new on line background
system at this time. However, eventually
everyone will need to do this. If you wish to update your background check and were fingerprinted after
July 1, 2011, you may do so now but you will need to pay the $25 fee on your
own credit card.
If I qualify for a token, how do I get it to
pay for the background check?
Please call or email either the parish or school
office. They will verify if you are an
active St. Thomas More parishioner and you are in need of an on line background
check. If you meet these two
requirements, they will issue you a unique seven digit Fastrax token. When you get to the screen asking for the
$25 payment, please key in your unique Fastrax Token number in lieu of your
credit card. These token numbers can only
be used once by the assigned parishioner.
We will not issue tokens for non-parishioners. Non-parishioners need to arrange for the
background check by their own parish or school.
How will I find out the results of my background
When you complete the selection.com background check
screens, you will be asked if you want a copy of your background check emailed
to you. The parish will only contact
those individuals that do not pass a background check. These individuals will be prohibited from
volunteering with children.
If I am an employee and I need a copy of my Ohio BCI fingerprint report, how can I get a copy?
Employees requiring a copy of their Ohio background check report may do so by contacting the state of Ohio. For further information, please download a copy of the state's procedures.
What deadlines do I need to be aware of?
- In order to be employed or volunteer, you must
be certified in Virtus by June 30, 2014.
If you have not had a background check since
July 1, 2011, you must complete and pass a background check in selection.com by
July 1, 2015.
If you are three or more Virtus bulletins behind
beginning July 1, 2014, you will automatically be disqualified from
employment or volunteering. Your account will be changed to an "inactive" status. To be
reinstated, you must catch up on
your delinquent bulletins.
- School and school support employees must be fingerprinted every five years in addition to the on line background check. Employees must be fingerprinted at selection.com and no other site.